The Institute for Justice and Reconciliation (IJR) was founded in 2000 in the wake of the Truth and Reconciliation Commission and with the purpose of building of fair, democratic and inclusive societies in Africa. We are an independent organisation located at the interface between civil society and academia. We employ a diverse team of professionals based at our office in Cape Town. For more information on the IJR, please visit www.ijr.org.za
The Administrator provides effective and efficient administrative support to heads of departments and project leaders of assigned projects.
Key Performance Areas
- Document project planning.
- File project-related documentation.
- Inform team-members of administrative requirements (e.g. bookkeeping).
- Assist with project M&E documentation.
- Keep track of and document project expenditure.
- Process payments on time.
- Stay informed of project developments and outcomes.
Travel and Logistics:
- Pro-actively handle travel arrangements for project teams, other IJR staff and external delegations.
- Pro-actively handle any interventions logistics (costing, invitations, RSVPs, reservations, hiring).
- Update database of participants at the variety of interventions.
- Negotiate rates with service providers.
- Effectively communicate with project staff, participants and IJR partners.
General Administrative Assistance:
- Assist at IJR staff functions and events, as required.
- Take over relief reception duties, as required.
- Know and use IJR platforms and tools (e.g. O-drive, Sharepoint, Groove)
Skills & competencies:
- Matric or recognised equivalent
- 3 – 5 years’ experience providing administrative support.
- User-knowledge of office software packages.
- Secretarial skill and experience.
- Ability to work under pressure.
- Ability to use initiative and judgement.
- Organisational skills
- Communication skills (verbal and written).
Documents required for application:
- Submit a letter of motivation, CV with one contactable references, and salary expectations to Elisha Kotze email@example.com
- The deadline for applications is close of business Friday, 21st February 2020
- Shortlisted candidates will participate in an initial interview and final candidates will be asked to complete a practical assessment.
- If you have not heard from us within 3 weeks of the closing date, you can assume your application has been unsuccessful. We encourage applications from historically disadvantaged individuals.