Administrator

Administrator

Objective:

The Administrator provides effective and efficient administrative support to heads of departments and  project leaders of assigned projects.

Key Performance Areas

Project Administration

  • Document project planning.
  • File project-related documentation.
  • Inform team-members of administrative requirements (e.g. bookkeeping).
  • Assist with project M&E documentation.
  • Keep track of and document project expenditure.
  • Process payments on time.
  • Stay informed of project developments and outcomes.

Travel and Logistics

  • Pro-actively handle travel arrangements for project teams, other IJR staff and external delegations.
  • Pro-actively handle any interventions logistics (costing, invitations, RSVPs, reservations, hiring).
  • Update database of participants at the variety of interventions.
  • Negotiate rates with service providers.
  • Effectively communicate with participants and IJR partners.

General Administrative Assistance

  • Assist at IJR staff functions and events, as required.
  • Take over relief reception duties, as required.
  • Know and use IJR platforms and tools (e.g. O-drive, Sharepoint, Groove)

Skills & competencies:

  • Matric or recognised equivalent
  • 3 – 5 years’ experience providing administrative support.
  • User-knowledge of office software packages.
  • Secretarial skill and experience.
  • Ability to work under pressure.
  • Ability to use initiative and judgement.
  • Organisational skills
  • Communication skills (verbal and written).

Closing date is Friday the 07th December 2018.

Should you meet the requirement, kindly forward your application to Felicia Thomas: FThomas@ijr.org.za

By | 2018-11-28T12:35:24+00:00 November 28th, 2018|Categories: Vacancies|